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Charles Darwin School

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Sixth Form Attendance and Punctuality guidance

We consider attendance and punctuality to be high priorities. Sixth Formers are expected to attend all lessons, tutorials, assemblies, morning and afternoon registrations (which are all compulsory) punctually. Year 13 students may have one block of study leave per week, negotiated with and at the discretion of the Head of Sixth Form. Most students (timetable permitting) will have Wednesday afternoon for recreational purposes although it is imperative that the school knows where the students will be for these activities.

The school day begins at 8.30am and students need to be in school by 8.25am ready for a prompt start. The day ends at 3.00pm although students have access for private study to the library until 4.00pm and the Sixth Form hub until 6.30pm.

Students are allowed to sign in and out of school (in the book in hub) during break, lunchtimes and also during study periods within reason for legitimate reasons. If students are leaving school early for the remainder of the day they should do this at Student Services where a member of staff will be able to record this on SIMS.

Poor attendance and/or punctuality will result in students being put onto the Sixth Form attendance and punctuality improvement plan (see below). 

We do praise and reward good attendance.

Roles and Responsibilities

Students

  • Students are expected to attend all lessons, assemblies, tutorials and registrations punctually
  • Sign in at Student Services if late arriving at school.
  • Year 13 students only are entitled to one block of study leave per week and this is wholly at the discretion of the Head of Sixth Form
  • Most students (timetable permitting) will have Wednesday afternoon for recreational purposes although it is imperative that the school know where the students will be.
  • Students should make every effort to make medical/dental appointments and driving lessons out of school teaching hours.
  • Attendance is expected to be 95% or above.
  • Students will be expected to attend Friday morning detentions from 8 – 8.30 am if they are late two or more times in a week.

Subject Teachers

  • Subject teachers should take a class register at the start of every lesson.
  • Subject teachers should address the issue of poor attendance in their lesson by meeting with the student and/or phoning home. Subject teachers may issue a Friday afternoon detention for the student to catch up on missed work. Detentions are maintained by Mrs McGregor, who will need to be e-mailed the name of student and reason for detention. Teachers may also wish to involve the subject leader and/or parent/carer in a meeting for greater impact with persistent offenders.
  • Concerns should be passed on to Head of Year and Head of Sixth Form.

Form Tutors

  • Take registers and record reasons for absences accurately and follow up on any attendance issues with the student.
  • Email LMa to send out truancy calls for unexpected absences.
  • Remind students that if they are ill or absent for a genuine reason their parents should phone in to the absence line (01959 574043) before 9.00am on every day of absence. They should also bring in a note on their return with the dates and reason clearly stated.
  • Keep letter in student’s file.
  • Issue 6th form detentions for two or more lates per week, missed tutor sessions etc.
  • Remind students to sign in at Student Services if they arrive late to school.
  • Put students onto step 1 of the Sixth Form attendance and punctuality improvement plan (see below). 

Parents/Carers

  • We encourage parents to take an active interest in ensuring students attend school regularly and punctually aiming for 95% or higher for attendance.
  • Parents should phone in to the absence line (01959 574043) before 9.00am on every day of absence.
  • Parents should also send in a note with son/daughter on their return with the dates and reason for absence clearly stated.
  • We strongly discourage students from taking leave of absence for holidays during term time as this can have a detrimental effect on progress. Parents/carers may request a leave of absence; requests must be made in writing to Head Teacher in advance and a written response from the school will follow. Authorisation may be declined.

Head of sixth Form and Heads of Year

Will monitor attendance and punctuality weekly and will intervene where necessary by holding Friday morning detentions (8 – 8.30 am) for 2 or more lates in a week in addition to following The 4 step Sixth Form attendance and punctuality improvement plan outlined below:

  1. Step one – form tutors use yellow attendance / punctuality record cards to monitor students with poor punctuality and/or attendance. Inform Head of Year and LMa to generate a letter home (letter A). Keep completed record cards in student’s file. If student responds positively they will be taken off monitoring and tutors should ask LMa to send letter B home. Inform Head of Year. If attendance does not improve after 2 – 3 weeks, student moves on to step two.
  2. Step two - Student will be temporarily removed from tutor group to register with Head of Year and put onto pink attendance and punctuality record card. Letter C will be sent home. Truancy calls will be made for every a.m. absence. If student responds positively letter D will be sent and they will be returned to their form group after 1-2 weeks, if not they will move onto step three.
  3. Step three – a meeting with the EWO, Head of Year and the student will be arranged to discuss the situation and letter E will be sent home.
  4. Step four - letter F will be used to call parents and student in for a formal interview with Head of Year and Head of Sixth Form. Discussion will cover any extenuating circumstances, our expectations and consequences if these are not met. Student will continue to be monitored by Head of Year for a period of time negotiated in the meeting and if the response is positive will then be reintegrated to the tutor group. If response is not positive student will be put onto disciplinary action which could result in him/her being excluded.